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Bursar's Office

Bursar's Office

Purpose

The Bursar's Office, part of the Finance Office, is responsible for the tuition billing process and the collection of payments for student accounts. In addition to the billing of tuition and room and board, many other offices on campus provide services to students that have a cost associated with them. These costs are forwarded to the Bursar's Office and complied into one monthly student account statement. The office staff works with students and families to address questions regarding student account transactions and balances.

Contact Information

Campus Location: Student Services Building, Room 157
Phone: (205) 226-7871
Fax: (205) 226-3082

Mailing Address:

Box 549040 
Birmingham, AL 35254

Physical Address (FedEx, UPS, etc.):

900 Arkadelphia Road
Birmingham, AL 35254

Office Hours: Monday through Friday, 8:15 a.m. to 4:45 p.m.
Cashier's Window: Monday through Friday, 9 a.m. to 3:30 p.m.


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    Student Account Information


    Payment Due Dates

    Fall Semester

    July 31

    Spring Semester

    December 31

    Summer June 1

    TMS Payment Plan Due Dates

    Fall Monthly Payment Plan

    July 1

    Spring Monthly Payment Plan

    December 1st

    Birmingham-Southern is aware of the growing challenge of financing a quality liberal arts education today. Although the principal responsibility of financing a college education lies with the student's family, BSC is committed to assisting families with affordable payment options.

    Students are responsible for ensuring all financial obligations are met by the published due dates. Our advice to every student is to plan ahead. First, have a clear picture of your finances (tuition, fees, housing, meal plan, living expenses, etc.) Then determine if you need financial aid assistance. If so, complete a FAFSA (Free Application for Federal Student Aid) at www.fafsa.gov.

    For additional financial aid information, please contact the Office of Financial Planning at finaid@bsc.edu. Lastly, be prepared to pay your remaining balance.

    Semester Payment

    Payment for the semester (tuition, fees, room and board) is due in full by the published due date. BSC will not consider incomplete financial aid or partial payment.

    Thesis & E-BILL

    All student account statements are communicated through the College's internet-based system for electronic billing and payment, THESIS. Account information is available 24/7 via THESIS. Monthly email notifications are sent to students at his or her official BSC email in the form of an E-Bill. BSC encourages students to share important due date information with parents or person(s) responsible for paying the bill. Parents do not receive E-Bill notifications. BSC mails two paper statements each academic year. Fall semester statements are mailed in June. Spring semester statements are mailed in November. Payments not received by the due date are subject to a $75 late fee.

    Miscellaneous Billing

    The Bursar's Office acts as a clearinghouse for various charges and credits that are placed on the student's account by BSC departments and organizations. These charges are due by the end of the month the charge occurred. Students receive monthly E-BILL notifications. BSC reserves the right to revoke charging privileges without consult.

    Charging Privileges

    BSC allows you to charge purchases directly to your student account by using your student ID card. Your student account must be in good standing to charge to your student account.  Charges could include Bookstore purchases, Greek philanthropy sales, entertainment tickets, t-shirts, etc.

    Student account charges are due in full by the end of the month the charge occurred. It is the student' s responsibility to notify parents or person(s) responsible for paying the bill of charges and balances due.

    The responsibility rests with the student and parent to determine appropriate use for their individual situation. BSC reserves the right to revoke charging privileges without consult.

    Payment Options

    eCheck

    eChecks can be processed using THESIS or by calling the Automated Telephone Payment Line 1-866-894-3709

    $3.00 eCheck Fee

    Credit Card

    Credit card payments can be paid online using THESIS or by calling the Automated Telephone Payment Line, 1-866-894-3709. We cannot accept credit cards via mail, phone, or in person.

    crerdit card images

    There is a 2.5% fee for each payment made by credit card.

    Check, Cash, Money Order

    Payments can be paid by mail or in person at the Student Accounts Counter located in the Student Services Building.

    Mail your check to Birmingham-Southern College, Box 549040, Birmingham, AL 35254

    Please include ID# on your check Do NOT mail cash.

    International Payments - Flywire (formerly peerTransfer)

    BSC has partnered with Flywire to streamline the tuition payment process for international students, offering excellent foreign exchange rates and significant savings to International students and their families. Go to www.flywire.com for additional information.

    Monthly Payment Plan

    Tuition Management Systems (TMS) Five-Month Payment Plan $47 Participation Fee per semester

    bsc.afford.com

    In an effort to streamline the enrollment process and eliminate the guesswork of estimating an annual plan amount, BSC recently changed payment plan types. In partnership with Tuition Management Systems, BSC is pleased to offer an interest-free five-month payment plan option.

    Allowed Charges

    Tuition

    Mandatory Fees 
    (SGA, ITF & lab fees)

    Housing

    Meal Plan

    Plan Amount

    Your payment plan amount should equal the amount needed to pay your semester bill in full.

    Prior balances may not be included

    Installment Schedule

    Fall
    July 1 - November 1

    Spring
    December 1 - April 1

    Payments are due the 1st day of the month

    Late Payment Plan Enrollment

    $75 late fee applies

    Missed payments as a result of late enrollment are due immediately.

    Last day to enroll August 25th

    Miscellaneous charges such as bookstore charges, parking decal fees, etc. are no longer allowed on the payment plan. These charges are due in full by the end of the month.

    Enrollment in the monthly payment plan option is fast and easy. To enroll online, visit bsc.afford.com. To enroll by telephone, contact TMS at 800-722-4867.

    Delinquent Payment Plan Accounts

    Payment plan participants are required to make consecutive monthly payments as scheduled. Accounts with two consecutive missed payments or two returned checks will be canceled from the payment plan. Once canceled, the due date will revert back to the original due date of the prospective term. Therefore, the student must make immediate payment in full of the account balance owed. Cancellation from the payment plan prevents future payment plan enrollment. BSC reserves the right to deny payment plan privileges.

    BSC Payment Policy

    Payment policies are strictly enforced. Enrollment constitutes a contractual financial obligation to pay all tuition and fees and related costs of attendance. If payment is not received by the due date, a $75 late payment fee is assessed and a financial hold is placed on the student's account, preventing enrollment and on-campus housing. Pre-registered courses are subject to cancellation.

    Students who decide not to attend some or all of their courses are required to officially withdraw. Otherwise, students will be held responsible for all charges.

    Students who do not pre-register for courses for future terms will not receive a bill and will be required to register and pay in person. Full payment plus a $75 Late Registration Fee will be required to confirm registration.

    Delinquent Accounts and Financial Holds

    The privilege of registration and access to services and facilities will be denied to students who have been placed on financial hold. A financial hold will prevent students from enrolling in courses, moving into campus housing, obtaining a transcript, graduating or receiving a diploma. Students are notified of financial holds via email and THESIS.

    Although the college would prefer not to use such remedies, BSC has the right to impose the following measures due to delinquent accounts:

    • Registration cancellation
    • Eviction from student housing
    • The extension of credit and provision of services, grade reports, transcripts, diplomas, and graduation is denied
    • Accounts are submitted to an outside collection agency

    Financial holds can only be released by payment of the overdue balance.

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    Tax Credit - 1098-T

    Each qualified Birmingham-Southern student will receive a Form 1098-T from the College in late January. This form is for your records and should serve as a point of reference when you are filing your taxes and completing Forms 8863 and 1040. Publication Release 970 is the I.R.S. document that provides guidance and instruction on how to claim either the Hope Scholarship or Lifetime Learning Credit.  An online version of your 1098-T is available in the “Financial Information” section of TheSIS.  

    How to Read Your BSC Annual Tuition Statement 1098-T   

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    Meal Plans


    Students in Caf

    BSC Dining

    Campus dining is a large part of your college experience. Our goal is to make your dining experience the best it can be by providing good, nutritious food in a welcoming and relaxed atmosphere. All you need is a paid meal plan and your student ID, and you have the freedom to dine the way you want.

    BSC's dining facilities are managed by Bon Appétit,  a nationally known food service company dedicated to providing a balance food service program that meets nutritional, educational, and social needs of students and the college community.

    Mandatory Meal Plan Requirement

    BSC's commitment to provide quality food service and offer a variety of options requires contracting with a third- party food service vendor. For this reason, all students are required to purchase a meal plan each semester. A student's residency (residential hall, apartment, or commuter) determines the minimum meal plan requirement.

    The Bursar's Office automatically assigns every student the minimum meal plan required for their specific residency type. The Explorations Term meal plan is the only exception.

    MEAL PLANS DO NOT ROLLOVER OR TRANSFER TO THE NEXT TERM. All unused funds are forfeited.

    Minimum Meal Plan Requirements by Residency

    Residential Halls Hilltop Apartments Commuter
    5 - Day All Access Apartment Plan Commuter Plan

    Meal Plans

    Unlimited Swipes - The unlimited swipe portion of a meal plan can only be used in the Norton Campus Center Dining Hall, better known as "The Caf".

    Panther Bucks - The Norton Go Shop, The Cellar and The Attic only accept Panther Bucks. Panther Bucks are equivalent to dollars and can be used at all food service venues. If your meal costs $8, then $8 is deducted from your Panther Bucks balance. Panther Bucks can also be used in "The Caf" on the weekends. Students can log in to Thesis to view their Panther Bucks balance.

    5-Day All Access Meal Plan

    • Monday - Friday unlimited swipes Norton Campus Center Dining Hall
    • $400 Panther Bucks
    $2,525 per semester

    7-Day All Access Meal Plan

    • 7 Days unlimited swipes at Norton Campus Center Dining Hall
    • $100 Panther Bucks
    $2,597 per semester

    Apartment Meal Plan

    • 150 meal plan swipes at Norton Campus Center Dining Hall
    • $750 Panther Bucks
    $2,004 per semester

    Commuter Meal Plan

    • $300 Panther Bucks
    $300 per semester

    Explorations Term Meal Plan 
    Exploration Term is a four-week period each January in which students develop their potential for creative activity and independent study by exploring one topic of interest. Because the Explorations Term is only four-weeks long, the “Eterm” meal plan is optional. On January 1st, every student is given a $300 Panther Bucks credit limit. Unlike other meal plans, student’s accounts are only charged for the dollar amount spent during the term, not the plan amount. For this reason, Eterm meal plan charges are not charged until February. Please plan accordingly

    Exploration Term Meal Plan

    • $300 Panther Bucks
    • Optional Plan
    • Charged for dollar amount spent
    Dollar Amount Spent

    Summer Meal Plan

    • 4 week plan - Mandatory $400 Panther Bucks
    • 8 week plan - Mandatory $400 Panther Bucks
    $400

    Panther 40 Plan

    • A little goes a long way
    • 40 meals
    • Add $100 Panther Bucks and we will credit your account with an extra $10.
    $330 per semester

    Choosing the Right Meal Plan

    Residential Hall Residents: Available Options: 5-Day or 7- Day

    Choosing the right meal plan depends on how often you think you might dine at The Norton Go Shop or purchase items from The Cellar or The Attic. These venues only accept Panther Bucks. The 5-Day All Access meal plan includes $400 in Panther Bucks versus the 7-Day $100. If you think you'll dine in "The Caf" the majority of the time, the 7-Day All-Access meal plan may be the plan for you. The majority of residential hall students select the 5-Day All Access plan for the higher Panther Bucks balance.

    Hilltop Apartment Residents: Available Options: Apartment Plan, 5-Day, or 7-Day

    The Apartment Plan is designed with your apartment kitchen in mind. The $750 Panther Bucks can be used at The Cellar and The Attic to stock your kitchen and still have enough left over to use at The Norton Go Shop. The Apartment plan also includes150 Caf meal plan swipes. If you think you need less Panther Bucks and more unlimited swipes, select the 5-Day or 7-Day plan instead.

    Commuter Students: Available Options: Any Student Meal Plan

    The advantage you have as a commuter is you have the option to select any student meal plan. Determine how often you think you might dine on campus or utilize other food service venues. Select the plan that best suits your needs and schedule. You can always add Panther Bucks to your plan.

    Panther Bucks Additions

    Running low on meal plan money? As long as your student account is in good financial standing, you can add Panther Bucks by completing the online Panther Bucks addition form. We ask that you add in $50 increments and limit requests to $200. Unused Panther Buck additions are refundable down to the minimum meal plan requirement.

    Click here to add Panther Bucks!

    Meal Plan Change Deadlines

    Fall Deadline - August 31st Spring Deadline - February 10th

    For billing purposes, BSC automatically assigns a meal plan to every student based on their current residency type. If you would like to upgrade your meal plan, please complete the online Meal Plan Change form. Click here to change your meal plan!

    Partial Meal Plan Waiver Policy

    Birmingham-Southern College requires all students to purchase a meal plan. The College may grant a student a partial meal plan waiver for a documented disability, chronic medical condition or religious dietary observances.

    Partial waivers will be considered on a case-by-case basis and will only be considered for those students who demonstrate need and provide appropriate documentation. Students requesting a meal plan waiver must complete the Partial Meal Plan Waiver Request form and provide supporting documentation to the Bursar's Office by July 31st for the fall semester and December 31st for the spring. If a student applies for a waiver by July 31st and is approved, the waiver is valid for one year.

    Medical meal plan waivers require supporting documentation from the student's physician. The physician cannot be related to the student. Documentation should be on letterhead, dated, signed and include the following information:

    • A current statement of the diagnosis and date of onset.
    • Detailed information of all the medical or dietary restrictions.
    • The alternative plan recommended for the student and how the student will eat throughout the year.
    • An estimate of the length of time that this treatment will be necessary.

    Once reviewed and if appropriate, students will be asked to make individual appointments with the Director of Food Service. The Director of Food Service will make a recommendation regarding the ability of the food service program to meet the special dietary needs of the student. The student will be notified via email as to whether the waiver has been approved, denied or requires follow up with the physician/dietician.

    Religious dietary observance waivers require a written statement (on letterhead) from the student's religious leader stating reason for dietary restriction.

    Birmingham-Southern College reserves the right to deny a waiver for any reason.

    Partial Meal Plan Waiver Form
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    Withdrawal Refund Policy

    A student dropping all courses should refer to the Academic Progress, Financial Aid, and Finance sections of the College Catalog prior to withdrawing from the college.

    Students who withdraw or are expelled from the College within the first three weeks of the term may be entitled to a partial refund of tuition and fees. Tuition and fee refunds are only made upon the receipt of a completed official withdrawal form. Tuition and fees include tuition, SGA Fee, ITF Fee, course fees, dorm and meal plan fees.

    Fall and Spring Withdrawal Refund Schedule

    • Withdrawals completed by the end of:
    • Week 1 - 80% refund of tuition and fees
    • Week 2 - 60% refund of tuition and fees
    • Week 3 - 40% refund of tuition and fees
    • Zero after week 3

    Summer Withdrawal Refund Schedule

    Withdrawals completed by the end of Week 1 – 50%; none thereafter.

    A week is calculated from the first day of the term.

    The official withdrawal date for federal financial aid recipients is the last date of class attendance as determined by federal regulations. Financial aid awards may be canceled or reduced for financial aid recipients who drop or withdraw from classes. The College highly recommends speaking to a Financial Aid Counselor prior to making the decision to drop or withdraw from classes.

    Prior to the start of each academic year, students are given the option to purchase medical insurance from the Next Generation Insurance Program. For more information, contact a Tuition Refund Insurance Specialist at: (877) 445-0264.

    In case of a call of military duty, the student's charges are prorated through the week of withdrawal.